School Procedures, Forms & Policies

This page contains useful information about school procedures as well as a number of handy forms that parents can download.

School Procedures A-Z

Booklist and Voluntary Contributions 2022

Listed below is our Voluntary Contributions letters and booklists for each grade. Please click on the link to download a copy.

Voluntary Contributions - Junior

Voluntary Contributions - Senior

Booklists 2023

Absence

In the case of a child being absent from school it is most important that the school is notified. We encourage parents to write a short note to the class teacher explaining the absence/s.

Asthma

An updated asthma plan for each child with asthma is required each year. You can download a current copy of the Asthma Plan Form by clicking here. You can download an asthma update form for School Camps & Excursions here.

Bicycles

It is school policy that children in Prep to Year 3 do not ride bikes to school. Children in grades 4 to 6 may ride bikes to school but must supply a signed permission form to do so. Bikes are to be left in the bike enclosure, but no responsibility can be taken for their supervision, loss or damage. Children must wear a bike helmet if riding a bike to school.

Bus Travel

All new families seeking access to School Bus Program service for the first time will need to register on the Public Transport Victoria School Bus Management System. Please refer to the School Bus Program Policies & Procedures for detailed eligibility and application policy.

Conveyance Allowance

Conveyance Allowance application forms are available at the office. To be eligible to receive a conveyance allowance a student must live more than 4.8 km from the nearest school or bus collection point.

Car Parking

Available car parking can be found at the eastern and western sides of the school. At all times please be alert and consider everyone’s safety. The teachers’ car park is not to be used for dropping-off or collecting children.

Emergencies

It is extremely important that the school be notified immediately of any alteration to information which may be needed at short notice in an emergency. If your child’s or your family circumstances change during the year, please inform the school so records can be updated.

Head Lice

Our School conducts a Parent-Managed Head Lice Program. Inspections are conducted by volunteers approved by the Principal and School Council. Contact will be made with parents/guardians of children found to have live lice and/or eggs. Children may return to school after treatment has commenced and upon completion of a ‘notification of treatment form’. All parents are requested to sign a Consent Form for Head Lice Inspections upon enrolment to the school.

Health & Infectious Diseases

Infectious diseases require exclusion from school as infections spread quickly. Click here to see a table detailing the minimum period of exclusion from Primary School for children with an infectious disease.

Medication at School

If your child needs to take medication during school hours a Medication Authority form will need to completed and given to the office. Medication Authority Forms are located in the back of the student diary but may be collected from the office or dowloaded here.

Privacy Collection Statement

During the ordinary course of your child’s attendance at our school, school staff will collect your child’s personal and health information when necessary to educate your child, or to support your child’s social and emotional wellbeing or health in the school context. Such information will also be collected when required to fulfil a legal obligation, including duty of care, anti-discrimination law and occupational health and safety law. If that information is not collected, the school may be unable to provide optimal education or support to your child, or fulfil those legal obligations.

For example, health information may be collected through the school nurse, primary welfare officer or wellbeing staff member. If your child is referred to a specific health service at school, such as a Student Support Services officer, the required consent will be obtained. Our school also collects information provided by parents and carers through the School Entrance Health Questionnaire (SEHQ) and the Early Childhood Intervention Service (ECIS) Transition Form.

Our school may use online tools, such as apps and other software, to effectively collect and manage information about your child for teaching and learning purposes, parent communication and engagement; student administration; and school management purposes. When our school uses these online tools, we take steps to ensure that your child’s information is secure. If you have any concerns about the use of these online tools, please contact us.
School staff will only share your child’s personal or health information with other staff who need to know to enable the school to educate or support your child, or fulfil a legal obligation.

When our students transfer to another Victorian government school, personal and health information about that student will be transferred to that next school. Transferring this information is in the best interests of our students and assists that next school to provide optimal education and support to students.

In some limited circumstances, information may be disclosed outside of the school (and outside of the Department of Education and Training). The school will seek your consent for such disclosures unless the disclosure is allowed or mandated by law.

Our school values the privacy of every person. When collecting and managing personal and health information, all school staff must comply with Victorian privacy law. For more information about privacy including about how to access personal and health information held by the school about you or your child, see our school’s privacy policy: https://www.education.vic.gov.au/Pages/schoolsprivacypolicy.aspx

Throughout this notice, ‘staff’ includes principals, teachers, Student Support Service officers, youth workers, social workers, nurses and any other allied health practitioners and all other staff at our school. This includes employees, agents and service providers (contractors) of the Department, whether paid or unpaid.

School Forms A-Z

Asthma Plan

School Camps & Excursions Asthma Update Form

Bike Permission Form

Enrolment Form

Lunch Order Price List

Medication Authority Form

Parent Payment Policy

School Uniform Price List

School Policies

Our School Policies are constantly being updated to reflect current practice. These can be viewed, on request, at the general office. Policies available include:

Bullying Prevention
Student Attendance
Asthma
Collecting Children Procedures
Head Lice
Sunsmart
Student Placement
Homework Policy
Student Dress Code

Inclusion and Diversity Policy

These policies are available for download: